Essential Guidelines for Accurate Filling of Ocean Bill of Lading in International Transportation

In international transportation, the maritime bill of lading is a crucial document. It is not only a proof of ownership of the goods, but also a proof of the contract of carriage of the goods. Therefore, extra care must be taken when filling out an ocean bill of lading to avoid any mistakes that could lead to financial loss. Below are a few key points to note when filling out the ocean bill of lading:

1. Basic information checking

The basic information on the bill of lading includes the consignor, consignee, notifier, port, mark, name, number of boxes, weight, volume, and freight prepaid or paid on arrival.perkhidmatan penghantaran This information must be carefully checked to ensure that there is no error.

2. Letter of Credit Terms

Letter of Credit (Letter of Credit, referred to as L/C) is a kind of bank issued by the bank to ensure that under certain conditions to fulfill the responsibility of payment of written security documents. In international trade, the importing party usually to the bank to open a letter of credit, the exporting party as the beneficiary. The terms of the letter of credit on the bill of lading must comply with the requirements of the letter of credit, otherwise it may lead to payment problems.

3. Punctuation

Since bills of lading are usually in English, it is easy to make mistakes in the use of punctuation. For example, the punctuation of "CO., LTD." in the company name may be omitted, or the "+" sign in front of the telephone country code may be omitted.

4. English Spelling

Companies often have long English names and addresses, and misspellings are a common problem. These errors may go undetected during the review of the document, but are pointed out during the review of the letter of credit, leading to unnecessary trouble.

5. Careful use of terms

When using the "On behalf of" clause, only one company can be represented, and be careful not to be reversed.

6. Packing unit

Packaging units should be as detailed as possible, for example, use "cartons" instead of "packages".logistics news today At the same time, it is important to distinguish between the total number of packages provided by the customer and the number of sub-packages to avoid confusion.

7. Spelling of quantities

Pay attention to the correspondence between the spelling of English numbers and Arabic numbers, such as "FIFTY-FIVE (50) CARTONS ONLY".

8. Inland Port Transit Clause

If the destination is an inland port, attention must be paid to the description of the transshipment terms, such as "THC AT DESTINATION PORT ON CONSIGNEE'S ACCOUNT".

9. Gross weight and volume

In addition to checking whether the data provided by the customer is consistent, the data should also be checked whether it is reasonable. If it is not reasonable, the customer should be informed in time.

10. Port of Loading, Discharge and Destination

Different shipping companies may describe the same port differently and have special requirements. If the customer has special display requirements, it is necessary to confirm whether the shipping company accepts them.

11. Other basic knowledge and points of attention of bill of lading

The bill of lading is usually in 3 sides, but sometimes it may be in 2 sides. If the letter of credit has special requirements, you need to clarify with the forwarder. The full name of the carrier should be shown on the front of the bill of lading.ship cost The bill of lading cannot have unclean endorsement. The consignee and notifier must be filled in strictly according to the letter of credit. The issuance, date and number of copies of the bill of lading must be clear. If the name of the shipping company is printed on the bill of lading, it will usually be typed "as agent for the carrier". If there is no name of the shipping company, the shipping company's seal signature is required. Letter of credit and bill of lading related inconsistencies include the failure to show the carrier and other issues. The issuer of the bill of lading can be the freight forwarder or the captain.

Summarizing the above points, it can be seen that filling out the bill of lading is a process in which the details determine success or failure. From the verification of basic information to the compliance with the terms of the letter of credit, from the correct use of punctuation to the accuracy of English spelling, each link needs to be carefully operated. In addition, the correct description of packing units, quantity spelling, inland port transshipment clauses, gross weight and volume, as well as port of loading, port of discharge, and port of destination are all critical factors in ensuring the accuracy of the bill of lading. Finally, understanding the other basics of bills of lading and points to note can help avoid potential risks and unnecessary losses and ensure smooth international transportation.